Privacy statement

Introduction

Access Communications Limited is a private company limited by guarantee registered in England and Wales under number 02469404. The registered office and principal place of business is: 9 Frederick Sanger Road, Surrey Research Park, Guildford, Surrey, GU2 7YD, United Kingdom.


Access Communications is strongly committed to each visitor’s right to privacy.


This privacy statement explains how Access Communications and any of its affiliates collect and make use of information collected about you via this Website. If you as a visitor choose to register or submit information to this Website, you agree to the use of such data in accordance with this privacy statement.

If you have any questions regarding this privacy statement, want to exercise your right to see a copy of the information we hold about you, think the information we hold about you may need to be corrected, want to delete all or any part of it or to object to the processing on legitimate grounds or do not feel that your concerns have been addressed, please direct your questions to Data Security using Contact Us or alternatively send a signed letter addressed to Access Communications, 9 Frederick Sanger Road, Surrey Research Park, Guildford, Surrey, GU2 7YD, United Kingdom.

Information Collection

As a visitor, you do not have to submit any personal information in order to use the Website. We collect only personally identifiable information that is specifically and voluntarily provided by visitors. Such information may consist of, but is not limited to, your name, current job title, company address, email address and telephone and fax numbers.

We do not usually seek sensitive information (e.g., data relating to race or ethnic origin, religious beliefs, criminal record, physical or mental health, or sexual orientation) from visitors. We will, where necessary, obtain visitors’ explicit consent to collect and use such information.

Cookies and Web Beacons

To ensure that our Website is well managed and to facilitate improved navigation within the site, we or our service provider(s) may use cookies (small text files stored in a user’s browser) or Web beacons (electronic images that allow the Website to count visitors who have accessed a particular page and to access certain cookies) to collect aggregate data. We may use such devices to track information on our systems and identify categories of visitors by items such as IP address, domain, browser type and pages visited. This information is reported to our Webmasters who use the information to analyse the number of visitors to different areas of the site and to make sure that our Website is serving as a useful, effective information source.

Neither cookies nor Web beacons collect personal information such as your name or email address. Cookies can be rejected, however, under specific circumstances, visitors may be denied access to some parts of our site if their browsers reject cookies.

To ensure that our Website is well managed, we or our service provider may track information on our systems and identify categories of visitors by items such as domain, IP address and browser type. Our webmasters use this information to analyse the number of visitors to different areas of our site to make sure that our Website is serving as a useful and effective information source.

Information Use

Personal information is used only for limited purposes and the purpose will be clear on the Website where the information is collected. For example, when you register with the Website or request future communications about Access Communications areas of interest, such as specific Access Communications services, publications or marketing campaigns, we may use the information you submit to create a personal profile to customise our response to further requests or inquiries. We may also use the information to personalise your Website experience. The Website will indicate whether the requested information is essential for the relevant purpose and which are option-fields for essential information, as these will be marked with an asterisk. When you choose to register online for an Access Communication-hosted event, we will use the information you submit to respond to you. We may on occasion share your details with fellow delegates of the event to which you have registered.  You have the right to unsubscribe from this service as part of the registration process. In addition, the web masters may, where necessary, use your information for various Website related tasks.

We will ensure that our marketing activities comply with applicable law, and implement procedures to obtain necessary consents before sending you email containing information about service offerings. If we propose to use your details to send you information from Access Communications (other than information you have specifically requested) we give you an opportunity to tell us that you do not wish to receive such information by ticking a box. Alternatively, you can let us know your preferences by sending an email to support@accesscommunications.co.uk or contacting our database administrator on +44 (0) 1483 304 148 or by post to Access Communications, 9 Frederick Sanger Road, Surrey Research Park,  Guildford, Surrey GU2 7YD.

Disclosure of Information to Third Parties

Although we may provide visitors’ information to service providers that handle information on our behalf, we will usually not share the information with third parties or other Access Communications entities for secondary or unrelated purposes unless otherwise disclosed at the point of collection.

Personal information may be transmitted internationally through the Access Communications worldwide organisation or to third parties for the purposes identified above. This may include transfer to countries without data protection rules similar to those in effect in your country of residence. By providing information to Access Communications, in the UK, through this Website, you are consenting to such transfers.

Where appropriate, personal information may be disclosed to law enforcement, regulatory or other government agencies, or third parties where necessary or desirable to comply with legal or regulatory obligations or requests or for the purposes identified above.

Access to Information

We are dedicated to providing reasonable access to visitors who wish to review the personal information retained when they register with our Website and correct any inaccuracies it may contain. Visitors who choose to register may access their user profile, correct and update their details, or unsubscribe at any time. Visitors who have any problem accessing their profiles, or would like to request a copy of their personal information should contact us using the Contact Us link. In all cases we will treat requests to access information or change information in accordance with applicable legal requirements.

Information Security

We have in place reasonable commercial standards of technology and operational security to protect all information provided by visitors from loss, misuse, alteration or destruction.

Changes to our Privacy Policy

Access Communications reserves the right to modify or amend this privacy statement at any time and for any reason. Nothing contained herein creates or is intended to create a contract or agreement between Access Communications and any user visiting the Website or providing identifying information of any kind.

Children's Privacy Protection

Access Communications understands the importance of protecting children's privacy in the interactive online world. The Website covered by this privacy policy is not designed for or intentionally targeted at children 13 years of age or younger. It is not our policy to intentionally collect or maintain information about anyone under the age of 13.

Visitors' Questions

If you have any questions or concerns regarding your privacy while using this Website, please direct them to support@accesscommunications.co.uk